Last updated: 5 May 2026 · Governed by Irish and EU law
Tip Sort is a software-as-a-service platform that enables Irish hospitality businesses to distribute tips and gratuities to staff in compliance with the Payment of Wages (Amendment) (Tips and Gratuities) Act 2022. The platform is operated by Tip Sort (“Tip Sort”, “we”, “us”). Our contact email is info@tipsort.com.
Tip Sort acts as a data processor on behalf of the hospitality businesses (our customers) who use the platform. Those businesses are the data controllers for the personal data of their staff members. Tip Sort acts as a data controller for the personal data of the business owners and administrators who hold Tip Sort accounts.
| Category | Data | Purpose |
|---|---|---|
| Account holders | Name, email address, Google account ID (if Google sign-in used) | Authentication, account management, support |
| Business details | Business name, address, contact details | Compliance documents, WRC notices |
| Staff records | First name, surname, role, contracted hours, IBAN (encrypted at rest using AES-256-GCM) | Tip distribution, WRC-compliant staff statements |
| Tip distribution data | Weekly tip pools, hours worked, payout amounts, distribution calculations | Payroll processing, compliance records |
| Audit log | Timestamped record of all actions (who, what, when) | WRC compliance, dispute resolution |
| Usage data | Login events (throttled), browser type, IP address | Security monitoring, fraud prevention |
IBANs are never stored in plaintext. All IBAN values are encrypted using AES-256-GCM before being written to the database. Only the last 4 digits are ever returned to the client interface.
We do not sell personal data. We share data only with the following sub-processors who provide infrastructure services:
| Sub-processor | Purpose | Location |
|---|---|---|
| Clerk (Clerk.com, Inc.) | User authentication and session management | USA (SCCs in place) |
| Neon (Neon, Inc.) | PostgreSQL database hosting | EU (AWS eu-west-1) |
| Vercel (Vercel, Inc.) | Application hosting and edge delivery | EU edge nodes |
We may disclose data to the Workplace Relations Commission (WRC) or other regulatory or law enforcement bodies where required by Irish or EU law.
Tip distribution records, staff statements, and audit logs are retained for a minimum of 3 years to meet WRC compliance requirements under the Payment of Wages (Amendment) (Tips and Gratuities) Act 2022. Account and business data is retained for the duration of your subscription and deleted within 90 days of account closure on request.
Under GDPR (as retained in Irish law), you have the right to:
To exercise any of these rights, email info@tipsort.com. We will respond within 30 days. You also have the right to lodge a complaint with the Data Protection Commission (Ireland).
We implement appropriate technical and organisational measures to protect personal data, including AES-256-GCM encryption for financial identifiers, role-based access controls, TLS in transit, and a full audit log of all data access and modification events.
Tip Sort uses only essential session cookies required for authentication (managed by Clerk). We do not use advertising or tracking cookies.
We will notify account holders of material changes by email at least 14 days before they take effect. Continued use of the platform after that date constitutes acceptance.
For any privacy-related queries, contact us at info@tipsort.com.